Proposal Coordinator
Houston, TX  / Arlington, VA  / Westwood, MA 
Posted 1 month ago
Job Description

Mott MacDonald is a global, employee-owned engineering, management, and development firm with a reputation for technical excellence on some of the world's most prominent and challenging projects. We serve sectors including Transport, Energy, Water, Built Environment, and Advisory. We are one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

We are actively seeking a Proposal Coordinator to lead and support the development and coordination of complex proposals to win highly competitive projects. The primary responsibilities will involve adhering to best practices and processes to assess and formulate a plan for coordination with team members and technical staff from the initial request to the final submission and presentation. This individual will have exceptional writing, proofreading, and editing abilities, and strong coordination skills and have talent for proposal layout and the ability to assist with production for final delivery.

The successful candidate will:

* Handle multiple projects at one time while adhering to strict demands and deadlines.
* Take ownership of each project/proposal and evaluate and develop a plan to respond based on the requirements.
* Schedule and lead meetings with technical staff to identify key win themes and define responsibilities to produce a responsive compelling submission.
* Identify visually appealing graphics and provide design layouts to simplify complex technical text.
* Conduct research, write, proofread, edit, and create concepts to develop compliant and compelling proposals.
* Lead or support final review meetings to verify that compliance and win themes are communicated throughout all sections of the proposal.
* Participate in quality assurance checks for consistency and accuracy, delivering final documents within designated timelines.
* Produce proposals in alignment with brand standards.
* Build and maintain relationships with technical staff and prospective teaming partners to promote effective communication and cohesive partnerships.

Candidate Specification:
* 2-5 years' experience in proposal development and production with a strong preference for experience in the AEC industry.
* Bachelor's degree in Marketing, Communications, Technical Writing, or related field.
* Excellent oral, written, and visual communications skills, including editing and proofreading abilities.
* Enthusiasm for being part of a talented growing team.
* Strong time and project management skills, with the ability to thrive in a collaborative, fast paced environment.
* Strong organizational skills, attention to detail, analytical and general business skills, and the ability to quickly and accurately process information.
* Ability to thrive well under pressure, managing multiple deadlines and projects effectively.
* Ability to cultivate and maintain relationships with senior technical staff, management, and external parties.
* Proficient in Microsoft Office, Adobe InDesign, Illustrator, Photoshop, and PowerPoint
* Knowledge of CRM software is a plus

If you are a detail-oriented professional interested in broadening your career, we encourage you to apply and join our growing team of proposal professionals.

Benefits: 401k, medical, dental and vision insurance, STD/LTD disability, holiday, PTO, parental leave and company paid life insurance

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Equal employment opportunity is the law.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

More about Mott MacDonald

We're a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients' businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person's differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 5 years
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